Payment to San Juan Music Educators
Info for schools, district offices, accounts payable , booster clubs, PTA and ASB
SJMEA DOES NOT accept payment directly from families. Please set up payment through your music director
Info for schools, district offices, accounts payable , booster clubs, PTA and ASB
SJMEA DOES NOT accept payment directly from families. Please set up payment through your music director
Payments for ALL events are paid to the following address
(checks must be payable to SJMEA)
San Juan Music Educators Association
PO Box 32236
Bellingham, WA 98226
(checks must be payable to SJMEA)
San Juan Music Educators Association
PO Box 32236
Bellingham, WA 98226
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Accounts Payable / Booster Information
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Music Teacher Information
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SJMEA Generic Invoice
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The San Juan Music Educators Association is a non-profit organization which provides and promotes educational resources for music educators and extends music education learning opportunities for their students. SJMEA is an association run by music educators who work to insure their region's music students have quality performance opportunities. The majority of this work is done on a volunteer basis.
In all of our events, since the majority of our expenses are due on the day of the events, we require that we are paid by check, and our deadlines are frequently the day of the event or weeks before the event. Payment from school districts, ASB, booster clubs and PTA are preferred. SJMEA does not accept payment directly from families. Please set up payment through your music director. Cash and Purchase Orders cannot be accepted.
In the payment process, it is the teacher's responsibility to request a purchase order, and submit the invoice during the event registration process. please do not send purchase orders to SJMEA, we will not bill you. This is the responsibility of your music director.
When making payments, please understand that we are taking payments for multiple events. It is crucial to have a note on the check what event it is paying for, what ensemble it is paying for (band, choir, orchestra), and what school it is paying for (for those districts with more than one school in attendance). For our solo/ensemble events, it is also helpful to note which teacher your check is paying for.
Teacher's responsibility, for solo/ensemble events:
Teacher's responsibility, for junior and senior honor events:
Teacher's responsibility, for elementary choir:
In all of our events, since the majority of our expenses are due on the day of the events, we require that we are paid by check, and our deadlines are frequently the day of the event or weeks before the event. Payment from school districts, ASB, booster clubs and PTA are preferred. SJMEA does not accept payment directly from families. Please set up payment through your music director. Cash and Purchase Orders cannot be accepted.
In the payment process, it is the teacher's responsibility to request a purchase order, and submit the invoice during the event registration process. please do not send purchase orders to SJMEA, we will not bill you. This is the responsibility of your music director.
When making payments, please understand that we are taking payments for multiple events. It is crucial to have a note on the check what event it is paying for, what ensemble it is paying for (band, choir, orchestra), and what school it is paying for (for those districts with more than one school in attendance). For our solo/ensemble events, it is also helpful to note which teacher your check is paying for.
Teacher's responsibility, for solo/ensemble events:
- Register students on the WMEA website. Instructions provided.
- When you complete all registrations, print an invoice.
- Submit invoice for payment. This is YOUR responsibility, SJMEA will NOT send a bill.
- Remember, you must pay for everyone you register, even if they do not perform. By the registration deadline, you are purchasing a time slot.
- Do not send checks from families or cash. SJMEA accepts payment from districts, booster clubs, PTA for the full amount of the invoice.
- Under no circumstance should individual families send payment to the SJMEA PO Box.
Teacher's responsibility, for junior and senior honor events:
- Nominate student based on the guidelines provided by the coordinator
- On your first nomination, fill out ALL info. On all subsequent nominations, only fill out the school name and student info.
- When students are selected, the event coordinator will send a parent letter / invoice
- Submit invoice for payment. This is YOUR responsibility, SJMEA will NOT send a bill.
- Remember, you must pay for everyone who is accepted, even if they do not perform.
- Do not send checks from families or cash. SJMEA accepts payment from districts, booster clubs, PTA for the full amount of the invoice.
- Under no circumstance should individual families send payment to the SJMEA PO Box.
Teacher's responsibility, for elementary choir:
- Fill out registration and include the number of students attending.
- Download and fill out the invoice provided. Enter the date, number of students, amount and a unique invoice number.
- Submit invoice for payment. This is YOUR responsibility, SJMEA will NOT send a bill.
- Remember, you must pay for everyone who is registered, even if they do not perform.
- Do not send checks from families or cash. SJMEA accepts payment from districts, booster clubs, PTA for the full amount of the invoice.
- Under no circumstance should individual families send payment to the SJMEA PO Box.
- Fill in the registration for EACH ensemble participating for registration.
- Print a copy of the invoice provided.
- Fill in the number of ensembles, date a unique invoice number and total amount due.
- Submit to your payment department for payment.