Payment to San Juan Music Educators
Info for schools, district offices, accounts payable , booster clubs, PTA and ASB
SJMEA DOES NOT accept payment directly from families. Please set up payment through your music director
Info for schools, district offices, accounts payable , booster clubs, PTA and ASB
SJMEA DOES NOT accept payment directly from families. Please set up payment through your music director
Payments for ALL events are paid to the following address
(checks must be payable to SJMEA)
San Juan Music Educators Association
PO Box 32236
Bellingham, WA 98226
(checks must be payable to SJMEA)
San Juan Music Educators Association
PO Box 32236
Bellingham, WA 98226
Payment Instruction Handouts for Your Records
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The San Juan Music Educators Association is a non-profit organization which provides and promotes educational resources for music educators and extends music education learning opportunities for their students. SJMEA is an association run by music educators who work to insure their region's music students have quality performance opportunities. The majority of this work is done on a volunteer basis.
In all of our events, since the majority of our expenses are due on the day of the events, we require payment by check IN ADVANCE of the event date. Payment from school districts, ASB, booster clubs and PTA are preferred. SJMEA does not accept payment directly from families. Please set up payment through your music director. Cash and Purchase Orders cannot be accepted. Directors with past-due balances may not register for future events until past expenses are paid in full.
For each event, teachers receive a personalized invoice with unique invoice number and amount due, as part of the registration process. It is the teacher's responsibility to submit their invoice and request payment be made by the deadline to their accounts payable department, ASB office, etc. Please do not send purchase orders to SJMEA, but ensure that payment is made by the event.
When making payments, please understand that we are taking payments for multiple events. Frequently, districts send one large check for multiple events, groups, directors, and/or schools. The only way to ensure accurate coverage of event expenses, is to reference all invoice numbers a check is intended to cover and to include copies of those invoices with the check. For our solo/ensemble events, it is also helpful to note which teacher your check is paying for.
Teacher's responsibility, for solo/ensemble events:
Teacher's responsibility, for junior and senior honor events:
Teacher's responsibility, for elementary choir:
In all of our events, since the majority of our expenses are due on the day of the events, we require payment by check IN ADVANCE of the event date. Payment from school districts, ASB, booster clubs and PTA are preferred. SJMEA does not accept payment directly from families. Please set up payment through your music director. Cash and Purchase Orders cannot be accepted. Directors with past-due balances may not register for future events until past expenses are paid in full.
For each event, teachers receive a personalized invoice with unique invoice number and amount due, as part of the registration process. It is the teacher's responsibility to submit their invoice and request payment be made by the deadline to their accounts payable department, ASB office, etc. Please do not send purchase orders to SJMEA, but ensure that payment is made by the event.
When making payments, please understand that we are taking payments for multiple events. Frequently, districts send one large check for multiple events, groups, directors, and/or schools. The only way to ensure accurate coverage of event expenses, is to reference all invoice numbers a check is intended to cover and to include copies of those invoices with the check. For our solo/ensemble events, it is also helpful to note which teacher your check is paying for.
Teacher's responsibility, for solo/ensemble events:
- Register students on the WMEA website. Instructions provided.
- When you complete all registrations, print an invoice.
- Submit invoice for payment. This is YOUR responsibility, SJMEA will NOT send a bill.
- Remember, you must pay for everyone you register, even if they do not perform, because you are purchasing a time slot.
- Do not send checks from families or cash. SJMEA accepts payment from districts, booster clubs, PTA for the full amount of the invoice.
- Click on the website link “Did I register my group?” If you wish to double check.
- Under no circumstance should individual families send payment to the SJMEA PO Box.
Teacher's responsibility, for junior and senior honor events:
- Nominate student based on the guidelines provided by the coordinator
- On your first nomination, fill out ALL info. On all subsequent nominations, only fill out the school name and student info.
- Complete the Invoice Generator Form
- When students are selected, the event coordinator will send a parent letter and completed invoice.
- Submit invoice for payment. This is YOUR responsibility, SJMEA will NOT send a bill.
- Remember, you must pay for everyone who is accepted, even if they do not perform.
- Do not send checks from families or cash. SJMEA accepts payment from districts, booster clubs, PTA for the full amount of the invoice.
- Click on the website link “Did I register my group?” If you wish to double check.
- Under no circumstance should individual families send payment to the SJMEA PO Box.
Teacher's responsibility, for elementary choir:
- Fill out registration and include the number of students attending.
- Look for an email with your unique invoice and print it. Check it for accuracy.
- Submit invoice for payment. This is YOUR responsibility, SJMEA will NOT send a bill.
- Remember, you must pay for everyone who is registered, even if they do not perform.
- Do not send checks from families or cash. SJMEA accepts payment from districts, booster clubs, PTA for the full amount of the invoice.
- Click on the website link “Did I register my group?” If you wish to double check.
- Under no circumstance should individual families send payment to the SJMEA PO Box.
- Fill out the registration form, carefully selecting the correct number of groups participating in that event from your program.
- Look for an email with your unique invoice and print it. Check it for accuracy.
- Submit invoice for payment. This is YOUR responsibility, SJMEA will NOT send a bill.
- Click on the website link “Did I register my group?” If you wish to double check.
- Submit to your payment department for payment.